WGSN - Assistant HR Manager - Hong Kong

Job function:
Human Resources
Job type:
Perm Full Time
Hong Kong
£ 0 - 0
Job ref:
Close date:
26 December 2017
Job Title: Assistant HR Manager
Function: Human Resources
Business: APAC Ascential
Location: Hong Kong
Reporting to: HR Director APAC
Ascential plc is a global business-to-business media company listed on the London Stock Exchange. We are a business-to-business media company connecting leading professionals in more than 150 countries through insightful market-leading Exhibitions, inspiring Festivals, and precise Informational Services. Within Ascential plc, the core business brands include WGSN, Ascential Events, Plexus and EMAP.
WGSN, our largest Ascential brand in APAC gives creative-led businesses the solution to make better decisions. Its strategic-level news and reporting cover all aspects of business and retail, from executive interviews to buyers briefings, retail store analysis and marketing best practice. Specific and accurate trend forecasts from five years ahead spark ideas and confidence to design the right product at the right time for our customers in fashion, technology, hospitality, branding and automotive sectors.
This HR role plays a key part to provide proactive and hands on end to end recruitment to a growing regional business across different Ascential brands by bringing on board the best talent while supporting the growth of other Ascential brands as well as providing a HR generalist support working across other HR disciplines e.g. learning and development and HR reporting management.
Key Responsibilities 
Talent Acquisition
  • Partnering directly with the business, this role will involve managing recruitment activity across the recruitment life cycle to develop attraction plans, direct source and shortlist candidates and build pipeline.
  • Key markets to hire is primarily in China as the main market and then Hong Kong, Australia and Singapore.
  • Work closely with Ascential Central recruitment team in London
  • Work closely with hiring managers offering advice, support and expertise in all aspects of attracting, recruiting, screening, securing and retaining best of class talent
  • Focus on direct sourcing through networking, referrals and head hunting, to reduce cost per hire; acting as a point of contact for external recruitment agencies
  • Manage the internal freelance process ensuring they are properly signed off and logged on the global system
  • Manage the recruitment assessment tool (CEB) and make recommendations and analysis to hiring manager; train managers on the assessments
  • Drive internal initiatives such as employee referral program and employment branding
  • Coordinate global mobility – internal transfers, short and long term assignments
  • Prepare and maintain weekly recruitment progress report regionally and globally; manage all the required recruitment paperwork
HR operational
  • Oversee the daily operations of the Ascential team in Shanghai and Singapore; working very closely with the Brand HR team in the UK and advising them on local labour law
  • Advise/guide line managers on employment issues as needed
  • Work with HRD on maintaining the APAC HR governance across the region on all the brands and ensure policies are globally aligned as appropriate
  • Support the HRD to shape the culture of the new office in Ascential office in Shanghai
  • Project lead on ad hoc regional and global initiatives
HR System Management & Reporting
  • Manage and accurately maintain HR system data, ensuring it’s successful evolution and future development and ensure data meets global compliance
  • Handle any employee and manager queries relating to the system
  • Create standard and bespoke reports from the system and develop as required; Run monthly and bi annual HRMI reports for global WGSN and regional APAC
  • Become a super user and be responsible for training new managers and employees on HR systems (HR and recruitment)
  • Manage and maintain exit interview reporting
Desired Skills and Experience
  • Must have strong China direct sourcing recruitment experience through local means and working with local search firms
  • Ideally have a minimum of 5 years’ of in-house HR and direct recruitment experience
  • Advanced web searching skills particularly with excellent working knowledge with LinkedIn Recruiter
  • Proven experience in hiring at all levels (including senior directors and strategic appointments) ideally in sales and marketing roles
  • Strong interpersonal and communication skills both written and oral (English and Mandarin are a must)
  • Self-motivated and independent individual who’s able to manage own time effectively
  • Good attention to detail, excellent organization skills, able to multi-task and prioritize workload
  • Able to handle a high volume workload and manage multiple stakeholders
  • Adaptable and resilient, being able to work in changeable and fast paced environment
  • Ability to balance workload and work comfortable in a complex matrix environment
  • Outgoing personality and able to build relationships quickly